Task Force on Designing Future ATS Conferences

Chair Jess Mandel, MD, ATSF La Jolla, CA
Committee Member Angela Rogers, MD, MPH, ATSF Stanford, CA
Committee Member Donna J. Appell, RN Oyster Bay, NY
Committee Member Elizabeth F. Redente, PhD Denver, CO
Committee Member Irina Petrache, MD, ATSF Denver, CO
Committee Member J. Daryl Thornton, MD, MPH, ATSF Cleveland, OH
Committee Member James M. Beck, MD, ATSF Denver, CO
Committee Member Jaspal Singh, MD, MHS, MHA Charlotte, NC
Committee Member Margaret M. Hayes, MD, ATSF Boston, MA
Committee Member Mark S. Forshag, MD, MHA New Orleans, LA
Committee Member Megan N. Ballinger, PhD Columbus, OH
Committee Member Michael J. Lanspa, MD, MSCR, ATSF Salt Lake City, UT
Committee Member Molly L. Osborne, MD, PhD, ATSF Portland, OR
Committee Member Nitin Seam, MD, ATSF, FACP Bethesda, MD
Committee Member Robert M. Tighe, MD Durham, NC
Committee Member Rogerio Souza, MD, PhD Sao Paulo, SP, Brazil
Committee Member Samya Z. Nasr, MD, ATSF Ann Arbor, MI
Committee Member Tristan J. Huie, MD Denver, CO
Staff Karen J. Collishaw New York, NY
Staff Eileen Larsson, BS New York, NY
Staff Stephen Altobelli New York, NY
Staff Michelle Turenne New York, NY
Staff Kimberly Lawrence New York, NY

Assess the current International Conference program content, learning formats, planning processes, and auxiliary meetings along with recent meeting attendance demographics, revenue streams, preferences and expectations by segment, including ATS 2020 Virtual data

Conduct an environmental scan of trends in adult learning and planning and executing conferences, both in-person and virtual, and incorporate findings from research being completed to develop an e-learning strategy as well as recommendations from the International Activities Task Force.

Consider ATS’s strengths, weaknesses, opportunities and threats (SWOT) with respect to a large annual conference event.

Determine the primary goals of educational and scientific events, for example:
• disseminating new science (abstracts--scientific, case studies, late breakers)
• networking/connections/celebration of constituencies
• opportunities for attendees to gain academic capital
• educational programming—CME/MOC
a. early career
b. continuing education—mid and later career
• collaborating with industry
• fundraising
• growing membership
• collaborating with peer societies
• communicating broadly/media relations

Design the ideal conference experience, discussing the optimal mix of:
a. Delivery formats--in-person vs. virtual, pre-recorded vs. live, satellite sessions, translated sessions, number and scope of offerings
b. Educational, scientific, and networking opportunities
c. Engagement with industry – in exhibits, industry programming, and scientific endeavors

Design optimal content planning process, given the above
a. Who is involved? What are the roles/scopes/influence of EC, Board, ICC, Education Committees, Program Review Subcommittee, Assembly Program Committees, other committees, and staff?
b. Reasonable timelines that allow for flexibility?
c. Do different elements require different owners and processes?
• Scientific and education program planning
• Networking events/gatherings program planning
• Industry—exhibits, programming, sponsorships, ads
• Logistics/IT/Meeting Services planning

Sketch out a roadmap for moving from the current state to a recommended new event considering:
a. Possible additional live or virtual ATS events not critical to being simultaneous with the annual event
b. Financial and technological feasibility of desired goals, content, and formats

Develop report with recommendations for the Executive Committee and Board of Directors consideration.